Welcome to Just Use Email

If you haven’t already, read the About page to get a sense of what this website is about and what my purpose is in sharing it with you.

We have much to look forward to, but first let me say a hearty welcome for just stopping by.

I don’t have all the answers. But I hope to be able to inspire and motivate many to more purpose-filled and focused work (and leisure) by just using email for an increasing amount of communication and tasks related to our digital lives and businesses.

Below is a preview of some of the posts you can expect in the coming year. I can’t promise I’ll write all of them.

As I write each one, I’ll come back here and link to it, so if you don’t see it linked, well I haven’t written it yet. I may never.

That’s because I want you, the readers, to be a part of the direction of this website. You can ask me a question or comment about your own use of email (or lack thereof). When I get those, I’ll try to focus on your queries about email usage as a higher priority than my own agenda, whenever possible. Sometimes I may have to defer writing about your questions while I build up posts of foundational support first — so I can link to those in later answers and posts.

I’ll do my best, but I’m just a one-man band. While this is important to me, it’s not the only pizza in my oven right now. Thanks for your understanding about that.

Potential Future Posts about Email

  • Instant Messaging is no longer Instant
  • Differences between workplace messaging apps (like Slack) and Email
  • Using email as a reminder and productivity task list
  • Why you should never — and always — send emails to yourself
  • Thinking about communication: asynchronous vs synchronous
  • What’s the benefit of disposable email services?
  • How to be less annoying to your friends and family by email
  • Why avoiding web-based email clients makes you an email pro
  • 10 things wrong with Gmail today
  • Folders vs Labels: The evolution of IMAP and its troubles
  • How to give out your email address at social events
  • What (really) is the JMAP email protocol?
  • How many personal email addresses are too many?
  • Why are business putting emoticons in subject lines? Should you?
  • Yahoo, Gmail, Outlook, Yandex, AOL, and iCloud: Pros and Cons
  • How to reintroduce natural friction into modern-day communication — and why
  • What is an ’email client’?
  • You’re probably doing email folders wrong
  • A review of privacy-based Email providers: Fastmail, Protonmail, and Tutanota
  • Is encrypted email necessary or useful in 2021 and beyond?
  • A history of the telegraph, telephone, voicemail, BBSs, forums, email, instant messaging, and what we can expect in the next 20 years
  • How to manage email subscriptions quick and painlessly so you can live life to the fullest
  • What’s the big deal about email newsletters? Plus or minus?
  • How important is it to own your own domain name for email purposes?
  • Turn off image auto-loading in your email client today
  • Is it safe to openly publish your email address on the internet?
  • Why email subject lines are your best friend in online communication?
  • Social Media vs Email Groups
  • What’s with people going off the grid?
  • How to have a group discussion by email that beats one done in Slack
  • Group Messaging Apps vs Email: The many, many problems of group messaging apps
  • How to plan a vacation or a trip by email alone — and why it’s faster
  • Publishing a blog by email alone
  • Pen Pals: Are lengthy emails between friends and acquaintances a good use of our time?
  • How often should you ‘check’ email at work and in your personal life?
  • How to manage email on smartphones — and how not to
  • What age should a child have their own email address?
  • Archiving Emails vs organizing in folders: When to choose which and why
  • 3 ways to share editable documents by email: choose one and stick with it
  • 12 helpful email signatures that actually inform and add value
  • How to block someone on Email
  • Why turning off conversation view can be a productivity power punch
  • The many things you can include in emails and how to do it right
  • Outlook and Gmail want to sort your email for you. Should you let them?
  • 10 amazing email hotkeys that can make you an email wizard in 20 minutes
  • Are Gen-Y and Gen-Z email-impaired? 10 ways for them to jump on the email magic train
  • Two methods of replying to emails and how not to be unliked when using them
  • Sorting your inbox: thoughts on defaults and why we might consider alternative sorting options
  • The right way to use BCC (blind carbon copy) and why you should use it carefully
  • How not to get blocked by your own email provider
  • Why Slack is (probably) slowing down your small-to-medium business’s forward progress
  • Is using your Operating System’s built-in email client a good idea?
  • Should you apologize for ‘late’ replies? Probably almost never (unless it’s to your mom)
  • 4 Amazing ways to follow-up on emails
  • A brief overview of DMARC, SPF, and DKIM
  • Never reply to emails on a smartphone
  • When should you move the group message conversation to email — and how?
  • Invoicing by Email: Best practices without using a SaaS
  • How to work offline effectively with email: 5 key benefits
  • Storing contacts: Where and Why?
  • 7 ways email is like postal mail and 7 ways it is not
  • How private is email really?
  • Why the @ sign for email addresses is cooler, and more useful, than the @ sign for Twitter and Instagram handles
  • Why to be cautious about using a signature for personal email
  • How to win friends and influence people to use email more
  • Never use “Do Not Reply” email addresses in business. Here’s why.
  • Quick overview of GDPR and CCPA as it relates to email
  • Should you password-protect sensitive documents when sending by email?
  • POP3, IMAP, SMTP (and now JMAP): Ten minutes to email protocol understanding
  • 5 business operations that email could easily replace
  • Will email be the last platform standing?
  • Is it okay to have secret email addresses almost no one knows about?
  • An email, and instant message, and a Zoom call walk into a bar…
  • Should you compose emails in your email client… or somewhere else?
  • Getting too many emails from someone? 5 clever tricks to handle it well and not be annoyed
  • Are read receipts still a thing?
  • 10,000 emails in your inbox? Don’t delete and start over, but be free forever in 3 to 4 hours
  • Using email groups: tips and tricks for powerful collaboration
  • What apps are necessary on your phone? Can the web and email replace them?
  • Should I attach images inline or as separate attachments?
  • One reason why international travelers should seriously consider disconnecting email from their smartphones
  • What is batch processing? Why using it with email is more powerful than with anything else
  • The beauty and mystery of the inbox and why embracing it today can be your super power
  • Despite my love of email, I bet I get less of it than you do. Here’s why.
  • Using email as a knowledge base and data store: it’s easy and fun
  • Plain-text emails vs HTML emails: What should you write with?
  • The long, tired, proud, incredible journey of the Thunderbird email client
  • What’s so distracting and stressful about email? Hint: nothing (if you’re doing email correctly)
  • Should you retire an overused old email address — or restore it to its glory days?
  • Is spam really still a problem? Some easy wins for dealing with it.
  • Yes, Virginia, there is an email post office. It just doesn’t have a flagpole out front.
  • What’s the hubbub about having a ‘professional’ email address? Nonsense or big advantage?
  • Is your business signature getting you blocked from corporate email networks?
  • Please don’t send ‘greeting cards’ by email anymore; write emails instead
  • Is diplomacy and relationship improvement possible with texting and chatting? What about email?
  • 7 attachments you should probably stop sending by email – but you don’t absolutely have to
  • Email fonts and why you don’t have to go blind reading (or sending) email
  • Email flags and what you’re probably missing to restore your sanity
  • How to give your email address to businesses – and when not to (a.k.a. ‘how not to make a scene in public’)
  • Mailchimp might be costing you money and customers —  a look under Mailchimp’s hood
  • Basecamp’s Hey email service might not be worth your money. Here’s how you can do (almost) all of it with Apple iCloud for free
  • Vacation and Auto responders: Why they might be doing more hurt than help
  • Sending voice messages by email: pros, cons, and techniques
  • How to mange clients with email and not forced logins
  • You’re overthinking photo sharing with friends and family — and I can prove it
  • Never miss an important email ever again without an ounce of stress
  • C’mon, man. Email is as old as our president. You can’t be serious about just using email, are you?
  • Email segmentation has its place, but maybe you’re overthinking it
  • How to carefully back out of chat groups — and move some friends and contacts to email only
  • The .eml file format. Some interesting things to know about it.
  • Video by email: How services like BombBomb are making email more interesting
  • How much automation should you let your email client do on your behalf?
  • Five reasons why your business needs to stop tracking email opens this month
  • Is Email Snooze worth using? Some possible use cases.
  • Is help desk software necessary to manage customer support by email?
  • Bored with email? Let’s have fun with email headers and get wonky
  • It’s no longer cool to yank out phones to share contact info. Some workarounds.
  • Twitter vs Email: A curious deep dive into the mysterious world of tweets